JOB DESCRIPTION
Position Title: Asst. Office Manager
Position Reports To: Office Manager
Primary responsibilities and duties include but are not limited to:
Assists the Office Manager in their assigned responsibilities for managing all administrative and office functions in adherence to company guidelines.
Specific Duties would be:
HR Responsibilities 30%:
- Ensures that weekly payroll is processed accurately and on time.
- Checks ADP payroll register against internal payroll tracking (excel spreadsheet),
- Acts as gatekeeper for Company policies on compensation, bonuses, incentives, expenses and reviews discrepancies with Office Manager.
- Performs employment verifications.
- Files all information relating to employee files in a timely and accurate manner.
- Updates tracking program utilized for absentee and vacation information.
- Maintains a complete understanding of all union contracts and dues for plant and service center employees.
- Undertakes personal development and continuing education of industry knowledge and all internal operations and processes of a plant.
Administrative Responsibilities 30%:
- Performs AP coding duties, follow up on disconnect notices, respond to AP problems
- Researches payables in AP Citrix and Access on a weekly basis.
- Files payables on a timely and accurate basis.
- Develops detailed knowledge of IPC, Smartnet Utility, route settlement procedures, and daily route check-in. Analyze and determines applicable usage for reports and how they relate to each department. Assists in training personnel where to find and make application of reports.
- Performs special projects as assigned by Office Manager.
Accounts Receivable Responsibilities:
- Assists in the collection efforts of the Accounts Receivables Clerk(s) as deemed by the Office Manager, to attain and maintain company assigned collection percentage.
Hours:
Monday-Friday
7:30-4:30 p.m.
Occasional overtime required.
