JOB DESCRIPTION

Position Title: Asst. Office Manager

Position Reports To: Office Manager

Primary job responsibilities and duties include but are not limited to:
Assists the Office Manager in their assigned responsibilities for managing all administrative and office functions in adherence to company guidelines.

Specific Duties will be:

HR Responsibilities 30%:

• Ensures that weekly payroll is processed accurately and on time.
• Checks ADP payroll register against internal payroll tracking (excel spreadsheet)
• Acts as gatekeeper for Company policies on compensation, bonuses, incentives, expenses and reviews discrepancies with Office Manager.
• Performs employment verifications.
• Files all information relating to employee files in a timely and accurate manner.
• Updates tracking program utilized for absentee and vacation information.
• Maintains a complete understanding of all union contracts and dues for plant and service center employees.
• Undertakes personal development and continuing education of industry knowledge and all internal operations and processes of a plant.

Administrative Responsibilities 30%:

• Performs AP coding duties, follow up on disconnect notices, respond to AP problems
• Researches payables in AP Citrix and Access on a weekly basis.
• Files payables on a timely and accurate basis.
• Develops detailed knowledge of IPC, Smartnet Utility, route settlement procedures, and daily route check-in. Analyze and determines applicable usage for reports and how they relate to each department. Assists in training personnel where to find and make application of reports.
• Performs special projects as assigned by Office Manager.

Accounts Receivable Responsibilities:

• Assists in the collection efforts of the Accounts Receivables Clerk(s) as deemed by the Office Manager, to attain and maintain company assigned collection percentage.

Hours:
Monday-Friday
7:30-4:30 p.m.
Occasional overtime required.